In your message list, Outlook will now use a larger font to display the sender’s name and a smaller font to display the subject of the message. To change this font size, you can create an additional Conditional Formatting rule without any conditions but with its font settings to smaller.

  1. tab View-> button View Settings-> button Conditional Formatting…
  2. Click Add.
  3. Name the rule. For instance: Standard font size
  4. Click the Font… button.
  5. Set the desired size
  6. OK yourself out of the open dialogs and confirm that you indeed want to create this rule without any conditions.

To further reduce the size of the ost-file and improve overall Outlook performance, Outlook won’t cache all your mail by default. This is also due to the fact that on most occasions, you no longer need direct access to all items. By default, Outlook will cache up to 12 months of your mail.

When you are connected to your Exchange server, you’ll find the following remark and link at the bottom of your message list to access older items;

There are more items in this folder on the server
Click here to view more on Microsoft Exchange

To change the caching period, to a smaller or larger value (all items is an option too!) use;
File-> Account Settings-> Account Settings…-> double click on your Exchange account
Here you’ll find a “Mail to keep offline” slider.

There is a similar option for this for IMAP accounts but unlike for an Exchange account, there is no option to view the remaining server items without modifying the cache slider. This is why the default for IMAP accounts is set to cache all mail.

One of the major changes in Outlook 2013 is the Contacts section which has been renamed to “People” now. While it’s functionality has been vastly improved, it takes a bit of getting used to and understand what it is doing.

People View, Contact Cards and Link Contacts

People - Outlook 2013In the People module, you are also using the People View by default. This is a “clever” view which can combine contacts from multiple sources to a single contact.

For instance, if you have 2 mail accounts configured and a contact exists in the Contacts folder of both accounts, the details of these 2 separate contacts are merged on a single Contact Card.

Note: This is only a merged view of the contact; it doesn’t actually change any contact details!

If you have added any Social Network Accounts to Outlook, then contact details from these sources will also be added to the Contact Card of this contact. Updates which this contact posts to any of the Social Network account that you are connected to will show in the What’s New section of the Contact Card.

View Source

So in short: The new Contact Card contains all the information that you have for a specific contact, regardless where it is stored.

To still get back to the full contact form, which you also get when you create a new contact, you need to click on any of the sources that are listed in the “View Source” section of the Contact Card or the Reading Pane of the People module.

Contact Card - Outlook 2013 - Clark Kent
Clicking on the blue “Outlook (Contacts, …)” link in the View Source will open the full Outlook Contact Editing Form for this contact in the Contacts folder or any other folder specified between the parenthesis. Clicking on the LinkedIn or Facebook link will take you to their respective on-line profile. If it only says Outlook, it will take you to the contact on the website.

Note: When you double click on a contact in the People module, it will display a limited Contact Editing form which does not allow you to open the full contact editing as it doesn’t have the View Source section.

Always open the full Contact editing form from Contacts folder

If you do not like the new People view and how it links your contacts and opens up a limited contact editing form, it is really able to disable it: Change your view to any other view.

Current View Gallery on the Ribbon in Outlook 2013
Only the People view combines duplicate contacts into one.

Leave the Contact Card open from Search People

To prevent a Contact Card opened from the Search People box from closing when you click anywhere else, you must click the Pin icon in the top right corner.

To close it, either click on the Close icon or press the Pin icon again and click anywhere else to have it being closed automatically.

Always open the full Contact editing form from People Search

To always open the full Contact editing form when clicking on a search result from the People Search, you can apply the following Registry fix.

Key: HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Common\Contactcard
Value name: turnonlegacygaldialog
Value type: REG_DWORD
Value: 1

By default, even when double clicking on a contact in the Contacts folder, you’ll open the Contact Card of that specific contact. While it does allow you to modify the primary properties of a contact, is doesn’t hold all the fields of the full contact window.

To open the full contact window, there are a couple of options;

  • Select the contact in the Contacts folder and in the Reading Pane, click on any of the links under the Profile section to open that specific contact item. To quickly switch to your Contacts folder, use CTRL+3 or press on the People link at the bottom.
  • Open the Contact Card first (for instance, by right clicking on the contact picture or email address of a received message in the Reading Pane and choosing “Open Contact Card) and then click on any of the links under the Profile section to open that specific contact item.
  • Switch the view of your Contacts folder from People to any of the other available views such as Business Cards, Phone or List.

Click on the location name in the Calendar and select Add location. If your town/village/city can’t be found, try searching for a larger city near you instead. You can add up to 5 locations.

To remove a location, click on the location name to bring out a dropdown list with the configured location. Hover on a location name and you’ll see an X appear. Click on it to remove the location.

Add or remove weather locations in Outlook 2013

What does “Link Contacts” do?

As Outlook can connect to multiple sources which provide a contact listing (like from Facebook, LinkedIn and Windows Live Messenger via the Social Connector), you’ll probably have some duplicate entries of a single contact but each provides additional unique information or is updated differently. By linking these contact items together, you’ll get a single aggregated overview of all the information for that contact. It that regards, it is similar to the People Hub on Windows Phone or on Start Screen of Windows 8.

Link Contacts in Outlook 2013

Where is the Journal folder?

The Journal is a deprecated feature. You might have noticed that it isn’t available by default in the Navigation Pane either. The feature is still there though and the Journal folder can still be accessed via the Folders Navigation which is visible when clicking on the … indicator next to Tasks. The keyboard shortcut CTRL+8 also still works.

Access the Journal folder via the Folders Navigation in Outlook 2013

The To-Do Bar is turned off by default in Outlook 2013. You can turn it back on via the View-> To-Do Bar button in the Ribbon. Note that it now also holds the option to show your contacts. To mark a contact as a favorite, search for the contacts and then right click on it to see the “Add to Favorites” option. You can also directly right click a contact from your Contacts folder.

To-Do Bar options in Outlook 2013

The reason why it is off by default is to allow for more horizontal viewing space and because the individual To-Do Bar modules are also available merely by hovering on the word Calendar People or Tasks at the bottom of the Outlook window.

Calendar Peek feature in Outlook 2013